HAVE YOUR SAY ON NOVEMBER 23
Vote on the proposed merger between Spruce Credit Union and Interior Savings Credit Union.
HOW TO REGISTER
A special general meeting of the members of Spruce Credit Union will be held virtually on November 23, 2021, starting at 7:00 p.m.
Spruce will be using GoToWebinar to host the meeting virtually. In order to participate at the meeting, each member must register using the “Register Here” link below or by contacting Diana Matheson at 250-596-8629 or firstname.lastname@example.org by no later than 12:00 p.m. (noon) on November 23, 2021. Registration requests will be reviewed by Spruce and if a member is in good standing (see voter eligibility below) a personal link with webinar details will be sent to you.
GET THE FACTS AND MAKE AN INFORMED DECISION WHEN IT COMES TIME TO VOTE:
To be eligible to vote on the special resolution, a member must be nineteen (19) years or older and be a member in good standing as of September 30, 2021. A member in good standing means a member who, at the date on which good standing is determined:
- has purchased, paid for and holds a minimum of ten (10) Class “A” Membership Equity Shares in Spruce; and
- is not more than ninety (90) days delinquent in any obligation to Spruce.
In accordance with Spruce’s Rules and the Credit Union Incorporation Act, a member of Spruce who is not an individual and:
- is incorporated may be represented and vote at the meeting by an individual who is not a member of Spruce; or
- is an unincorporated association may be represented and vote at the meeting by an individual who is a member of Spruce.
In both cases, the incorporated or unincorporated member must provide written authorization to Spruce indicating which individual will be voting on behalf of the incorporated or unincorporated member.
Eligible members are entitled to cast one (1) ballot. Junior members are not eligible to vote.
Voting may only take place virtually during the meeting through the GoToWebinar platform accessed through the personal link emailed to you by Spruce upon registration and using the built-in voting functionality.
The voting procedure is overseen by a scrutineer who is appointed by the board of directors of Spruce who will receive a report directly from GoToWebinar with the vote result. Votes are submitted through the GoToWebinar platform which ensures total secrecy of the member’s vote.
Special Meeting Rules of Order
At the meeting, the Chair will introduce special rules of order which will apply to the virtual meeting. These rules of order will provide members additional detail as to how the meeting will be conducted through the GoToWebinar platform. Additional technical details on the GoToWebinar platform will be included in the personal link emailed to you upon registration.
Why a Virtual Meeting
The meeting is being held virtually in accordance with Spruce’s Rules and the recently amended Credit Union Incorporation Act which now specifically allows for virtual meetings in place of in-person meetings where not explicitly prohibited by the credit union’s rules. The recent changes to the Credit Union Incorporation Act promote greater participation and are intended to facilitate enhanced member engagement in light of the uncertainty surrounding the ongoing public health restrictions. Consistent with the last annual general meeting of Spruce, Spruce has made this choice to ensure the greatest opportunity for member participation. If there are any questions about how to participate virtually please contact Diana Matheson at 250-596-8629 or at email@example.com.
QUESTIONS ABOUT VOTING PROCESS
Should you have any questions about the voting process, please contact Diana Matheson, Executive Assistant, at 250-596-8629 or firstname.lastname@example.org.